Complete Story
March 5, 2009
National Career Development Association
Board of Directors Meeting
March 5, 2009 - Conference Call
MINUTES
Present: President Judy Hoppin, President-Elect Pat Schwallie-Giddis, Past President Darrell Luzzo, Treasurer Roger Lambert, Secretary Linda Kobylarz, Trustee-at-large Alberto Puertas, Western Trustee Charles Lehman, Southern Trustee Natalie Kauffman, Midwest Trustee Brian Taber, North Atlantic Trustee Carol Dahir, Governing Council Rep. Spencer Niles, and Executive Director Deneen Pennington.
Absent: Trustee-at-large Rebecca Dedmond
Meeting called to order at 12:10 PM Eastern (Hoppin)
Welcome (Hoppin)
Roll Call (Kobylarz) Quorum established
Approval of January Board Meeting Minutes (Kobylarz)
Motion #1
Move to approve the NCDA Board of Directors Meeting minutes for January 2-4, 2009.
Moved by: Kobylarz
Seconded by: Kauffman
Motion passed: Yes 10 No 0 Abstain
Approval of the Agenda (Hoppin)
Motion #2
Move to accept agenda as amended.
Moved by: Schwallie-Giddis
Seconded by: Dahir
Motion passed 10-0
Agenda Amendments
Old Business
- Move School Counselor Report (Dahir) to next Board meeting.
- Combine NCDA Sponsoring GCDF Courses (Dahir and Dedmond) with New Business item: NCDA Endorsement of Post-Baccalaureate CDF Type or Other Credential Courses (Taber).
Announcements
- Add Ken Hoyt Fund Discussion.
Membership Report (Pennington)
January 2009 membership report shows NCDA having 4451 members, a slight increase over this time last year.
Treasurer and Budget Report (Lambert)
Motion #3
Move to approve January 2009 budget and Treasurer's report.
Moved by: Lambert
Seconded by: Lehman
Motion passed 10-0
Discussion:
January Treasurer's report shows income on target and slightly over on expenses.
Expect to make budget numbers for the year.
Question: status of investment income. Research fund has decreased, but most of NCDA funds are not in investments.
Audit Report (Lambert)
Motion #4
Move to approve Audit Report.
Moved by: Lambert
Seconded by: Niles
Motion passed 10-0
Discussion:
Total assets show a decrease of about $57,000 from 2007 to 2008.
Liabilities- Deferred revenue shows a large increase from 2007 to 2008. This reflects accounting processes used by the auditor regarding where funds are counted.
Bottom line of Total Liabilities and Net Assets is the key figure--reflects the $57,000 decrease noted above.
Audit Report will be presented to NCDA membership at July meeting.
OLD BUSINESS
1. Conference Agenda and Board Overview (Hoppin and Pennington)
Conference registrations on track.
Conference marketing materials distributed.
Question: Board obligations for Leadership Academy on Tuesday-flexible. Request that those leaving the Board to discuss their experiences and what they have learned.
Kauffman will send Leadership Academy agenda to Board members.
Conference registration brochure will be available for ACA conference distribution.
2. NBCC-I and NCDA Agreement for International GCDF (Hoppin and Pennington)
Tentative agreement and NBCC-I agreed to almost all of NCDA's terms.
The process continues to move forward toward a final agreement.
Hoppin will send draft of final agreement for Board review and discussion before a final vote is taken.
Puertas will send Hoppin report of ideas generated by the committee discussing the international marketing potential and marketing strategies for the CDF product.
3. Leadership Academy (LA) Future Plans (Luzzo, Lehman, Kauffman, Taber)
LA Ad Hoc Committee believes the LA has merit but needs some revamping.
Several aspects of LA under review such as: application process, commitment of LA participants to continue to serve in a leadership capacity, cost of stipends, number of LA members, how the LA will be managed, role of the Regional Trustees with more involvement in mentoring, and reports to ensure that projects are on schedule.
Luzzo is developing a survey to past LA participants to see what they are now doing in a leadership capacity at the state and national association levels.
LA Committee report and recommendations to Board at June 30 Board meeting.
4. NCDA Sponsoring GCDF Courses (Dahir and Dedmond)
NCDA Endorsement of Post-Baccalaureate CDF Type or Other Credential Courses (Taber)
Dahir, Dedmond, Niles, and Taber held conference call to discuss and craft recommendations regarding new CDF training models and collaborations with postsecondary institutions and other organizations.
Proposed Options:
- Create and market a GCDF type of program with course work suitable for graduate level training. This would be an expansion of GCDF training focusing on more advanced training.
- Advanced GCDF with NCDA certified trainer and CEU option.
- NCDA sponsored advanced GCDF trainings at the NCDA Annual Conference.
- Organization sponsored advanced GCDF courses (credit or CEU's) Community College, Departments of Labor, School Systems, Departments of Corrections, Departments of Education, etc.
- NCDA endorsement of course work leading to a certificate in career counseling offered through university-based programs.
Next steps:
- Dahir, Dedmond, Niles, Taber, and Pennington will further discuss and draft a plan. Follow-up with conference call that also includes Schwallie-Giddis and Hoppin.
- Suggest survey target audiences to determine interest in aforementioned options.
- Further discussion at May conference call.
5. School Counselor Resources (Dahir)....postpone
6. National Collaborative and Career Locker Proposal (Lambert)
Lambert reported on the February 2009 meeting of the National Collaborative and reviewed possible projects. Explore how to position career guidance with federal legislation - time of opportunity to further visibility and influence.
Collaborative discussed hosting 2011 or 2013 Symposium in the US. Hosting 2011 not feasible because funding not available (approx. $500,000). Collaborative explore funding sources for 2013 (US Departments of Labor and Education, and foundations). Must make a decision before 2011 regarding the 2013 Symposium.
2009 IAEVG National Symposium in New Zealand - Niles has organized a US representative team to attend at their own expense (Pat Schwallie-Giddis, Martha Russell, Joan Wills, Scott Solberg, Dennis Engels, and Spencer Niles). At New Zealand Symposium, team will explore US hosting 2013 Symposium.
How do we reinvent career guidance in federal legislation?
Collaborate with other influential organizations.
Identify measures of accountability for career guidance that could be included in legislation.
Joan Wills (Institute for Educational Leadership) paper on career guidance, career education, career information provides some insights.
Next steps:
Convene a meeting in DC with numerous key organizations - April 29-30, 2009.
Include in their work plans some accountability standards for career guidance.
Who will fund the DC meeting?
Motion #5
Move to take $900 from Committee Contingency Fund and add it to National Collaborative Committee to use for luncheon and incidental expenses, as well as Lambert's travel to the April 29-30 meeting in DC.
Moved by: Lambert
Seconded by: Luzzo
Motion passed 10-0
Discussion:
Lambert listed organizations that would be invited: NCDA, ASCA, ACTE, NGA, State Workforce Development, NAWDP, NYEC NACAC, NIC, NACE, AACC, Ed Trust, NASCTE, Workforce Alliance, CEC, Voc. Rehab, WIBS, etc. Consider also including economic development commissions, state employment services, association of school principals, and chief state school officers. Try to convene a broad base of organizations.
Schwallie-Giddis reported that many of the groups meet on a regular basis.
Policy and Advocacy committee in favor of DC meeting.
CareerLocker Proposal (Lambert)
Discussed proposal from Scott Solberg to make available the CareerLocker career information system through the NCDA website for use by individuals.
Way for NCDA to earn additional revenues - 50/50 revenue sharing after percentage to Collaborative.
No large cost to NCDA. NCDA would be responsible for collecting the usage fees from our users.
Question: would this put NCDA in conflict with CIDS vendors. Possible, although most
CIDS vendors market to organizations/institutions and do not offer individual client access.
Question: what if NCDA is approached by vendors who want to do something similar...what criteria would we use to determine what systems and how many to accommodate.
Question: Do we want to get into this business? More information needed and more discussion.
Lambert will ask Solberg to send out access codes for Board members to try the CareerLocker program.
Discussion tabled to May Board meeting.
7. Change of Fiscal Year Proposal (Pennington)
Changing the dates of the NCDA fiscal year will require a change in the Bylaws, so if the board wants to move forward action is required now.
Pennington favors the change because it will facilitate the budgeting and accounting processes.
Motion #6
Move to change the NCDA fiscal year from August 1-July 31 to October 1-September 30.
Moved by: Schwallie-Giddis
Seconded by: Dahir
Motion passed 10-0
Discussion:
Question: How will the change impact the terms of Board members....terms would be extended by 2 months.
NEW BUSINESS
8. Research RFP Decision (Lehman, Niles, Luzzo, Taber)
Lehman reported that the committee decided not to fund either of the two finalists and provided rationale.
Consider rewriting the RFP to be more specific about what NCDA wants to accomplish from a research perspective...maybe more closely aligned to public policy issues.
Committee will continue to work and report back at May meeting.
9. Conference 2010 and Board Meeting Schedule (Schwallie-Giddis)
Winter Board meeting tentatively scheduled for November 5-8, NCDA headquarters in Tulsa
Other board meetings: last day of 2009 conference, Nov., ACA, and 2010 NCDA conference in San Francisco.
Schwallie-Giddis will follow-up with details.
10. Government Relations Report for New Administration and Website Plans (Schwallie-Giddis)
Schwallie-Giddis met with the Government Relations Committee Chair, Tom Stowell, to draft plans for Committee initiatives. Luzzo has assisted with drafting a platform.
Plans to meet with lobbyists from key associations in DC (e.g., ACTE, ASCA, School Principals, etc.).
Important to take initiative and try to meet with Secretaries of Education and Labor.
Schwallie-Giddis will suggest a nominee for the NCDA Legislative Award.
11. Professional Standards Committee Recommendations (Taber)
Taber presented report of Committee's work.
Board members should review report and send recommendations to Taber by March 27, 2009.
12. CDF Advisory Council Budget Request (Pennington for Dedmond)
Pennington reviewed proposal submitted by Powell.
Cost for video production work: $1,000.
Advisory Council budget has funding available.
Motion #7
Move to reallocate $1000 from the CDF Advisory Council Meeting expense line to CDF Special Projects for the purpose of producing a marketing video for use on the NCDA website.
Moved by: Schwallie-Giddis
Seconded by: Kauffman
Motion passed 10-0
Discussion: None
Announcements
2009 Nominations and Elections Committee Update (Luzzo)
Luzzo reported that Committee discussed proposed nominees, not yet ready for public release.
Offices to be filled: President-Elect, Secretary, Trustee at Large, and Western Region Trustee.
Send suggestions for nominations to Luzzo by March 9.
Question regarding how many nominees will be presented for each position (only 3 or more than 3). Table discussion for May Board meeting.
Public Policy and Advocacy Call Update (Luzzo)
Discussed with Government Relations Report above.
Credentialing Commission and Future Direction (Schwallie-Giddis)
Conversations still in formative stage.
Schwallie-Giddis recommends postponing discussion to Board meeting at a later date.
Website Demonstration - Moved to Conference Board Meeting (Dahir)
Ken Hoyt Recognition Fund (Lambert)
Solicitation letter sent ("Friends of Ken Hoyt Fund").
Lambert reported that NCDA is receiving donations already.
First award will be given at the 2010 NCDA Conference.
Motion #8
Move to adjourn the NCDA Board meeting.
Moved by: Lambert
Seconded by: Dahir
Motion passed 10-0
Meeting adjourned at 1:58 PM Eastern Time.
Respectfully submitted,
Linda Kobylarz
NCDA Secretary
