01/25/2012

OSAE Executive Director Position Description

POSITION TITLE:         Executive Director 

DATE OF REVISION:   January 2012 

BASIC FUNCTION:

Serves as chief executive officer, recommends and participates in the formulation of new policies and makes decisions within existing policies as they have been approved by the Board of Directors.  Plans, organizes, directs and coordinates the staff, programs and activities of the association to assure that objectives are attained, plans fulfilled, and member needs met.  Maintains effective internal and external relationships.  Through management and leadership, achieves economical, productive performance; forward-looking programming; and constructive growth of the association.  Within the limits of the constitution and bylaws and policies, the Executive Director is responsible for and has commensurate authority to accomplish the duties set forth below. 

PRIMARY DUTIES: 

Governance

• Ensure that the Board of Directors, Executive Committee and officers are kept fully informed on the conditions and operations of the association, and on all important factors influencing them.  Attends all meetings of the Board of Directors and Executive Committee;
• Plans, formulates and recommends for the approval of the Board of Directors basic policies and programs which will further the objective of the association; and
• Executes all decisions of the Board of Directors except when other assignment is specifically made by the Board. 

Financial Management

• In cooperation with the Finance Committee and Treasurer; develops, recommends, and upon approval by the Board, operates within an annual budget.  Insures that all funds, physical assets and other property of the Society are appropriately safeguarded and administered;
• Maintain and manage the financial integrity of the organization, its funds and assets; and
• Executes such contracts and commitments as may be authorized by the Board of Directors or established policies. 

Member Development

• Provides the necessary liaison and staff support to committee chairmen and committees to enable them to properly perform their functions.  Sees that committee decisions and recommendations are submitted to the Board of Directors for approval;
• Develops education programs to advance the professional/technical/managerial skills of the membership, operating within budget and program objectives approved by the Board of Directors;
• Plans, organizes and directs membership promotion and retention program, evaluates results and recommends policies, procedures and action to achieve membership goals.  Collects dues and terminates delinquent members; and
• Plans and conduct annual membership meeting and convention, utilizing a membership advisory committee in the development of convention program.  Exercises control of convention budget and all convention arrangements to meet financial objectives.  

Advocacy & Awareness

• Maintains effective relationships with other organizations, both public and private, and sees that the position of the association and its members is enhanced in accordance with the policies and objectives of the organization; and
• Conducts research and related projects, prepares reports and publishes the results on subjects deemed of importance to the membership. 

Communications

• Promotes interest and active participation in the association’s activities on the part of the membership and local/chapter groups, and reports activities of the Board and the association through the communications of the association;
• Serves as executive editor of the official magazine, obtaining and editing articles, securing advertising and providing business management to the magazine;
• Is responsible for the planning, promotion and administration of all official meetings of the organization;
• Plans and executes all communication to the general membership which includes newsletter, general mailings, news releases, etc; and
• Serves as the “face” of the organization, including frequent interaction with members and organization stakeholders. 

Small Staff Management

• Develops for purpose of day-to-day administration specific policies, procedures and programs to implement the general policies established by the Board of Directors;
• Establishes a sound organization structure for the headquarters office;
• Directs and coordinates all approved programs, projects and major activities of the staff;
• Performs a secretarial function for the association/society, maintaining official minutes of Board of Directors and other official meetings of the organization, provides security for all files, financial, legal and historic documents, membership and mailing lists;
• Recruits, hires, trains and motivates association staff personnel.  Performs annual performance review of staff and recommends staff salary adjustments for inclusion in the annual budget. Responsible for all promotions. and terminations; and
• Carries out such other general responsibilities as may be delegated by the officers and Board of Directors. 

SKILLS & ABILITIES:

The following skills and abilities are important to the candidate’s success in the position of President/CEO:

• A bachelor’s degree required/advanced degree preferred; CAE or comparable credentialing/certification strongly preferred;
• Keen attention to detail and accuracy pertaining to financial transactions and activities;
• Prior experience working with a 501c(6) or volunteer based organization;
• Visionary leadership and foresight; self-starter with the ability to recognize and capitalize on opportunities, and to identify challenges and the resources necessary to meet those challenges;
• Ability to meet deadlines and multi-task in a small staff environment;
• Possess analytical and objective approach to problem-solving;
• Ability to delegate effectively, as appropriate, taking into account the full range of responsibilities of the position and the skills and abilities of the staff;
• Ability to build consensus among diverse constituencies and related organizations in order to further common goals and objectives and to leverage resources;
• Building and maintaining strong alliances and partnerships with related organizations;
• Charismatic leader possessing strong written and oral communications skills, with the ability to articulately deliver clear and effective messages to all stakeholders;
• Ability to foster a healthy organizational culture; promote an open and honest culture with staff and members;
• Cultivate strong relationships with the Board of Directors and other organization leaders; and
• Willingness to travel primarily in Ohio. 

SUPERVISORY RESPONSIBILITIES:  Supervises all staff. 

REPORTS TO:  Board of Directors