National Career Development Association
Board of Directors Meeting – San Francisco, CA
June 29, 2010
FOR BOARD REVIEW
Present: President Pat Schwallie-Giddis, President-Elect Cheri Butler, Past President Judy Hoppin, Treasurer Marsha Boettger, Secretary Linda Kobylarz, North Atlantic Trustee Mark Danaher, Southern Trustee Ronald Cathey, Midwest Trustee Brian Taber, Western Trustee Charles Lehman, Trustee-at-Large Rebecca Dedmond, Trustee-at-Large Alberto Puertas Governing Council Representative Spencer Niles, and Executive Director Deneen Pennington.
Absent: Rebecca Dedmond – schedule conflict, delivering PDI.
Guests: Debra Osborn and Lisa Severy
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Meeting called to order at 4:30 PM Pacific Time (Schwallie-Giddis)
Welcome (Schwallie-Giddis)
Roll Call (Kobylarz) Quorum established.
Approval of May 18, 2010 NCDA Board Meeting Minutes (Kobylarz)
Motion #1
Move to approve the May 18, 2010 NCDA Board Meeting Minutes as corrected.
Moved by: Lehman
Seconded by: Niles
Motion passed: 10-0
Discussion:
Corrected Dedmond’s arrival time.
Approval of Agenda (Schwallie-Giddis)
Motion #2
Move to approve the Board meeting agenda as amended.
Moved by: Boettger
Seconded by: Hoppin
Motion passed: 10-0
Discussion:
New Business Item #8 Use of NCDA Logo on Member Websites (Butler) – Remove
New Business – Add Leadership Academy (Lehman)
Membership Report (Pennington)
May 2010 membership report reviewed. NCDA currently has 4616 members. This is a slight increase over last year.
The increase in dues has not had a negative impact.
Top 5 work settings of members:
|
Work Setting |
Percent of Membership |
|
1. College/University |
44% |
|
2. Private Counseling Center/Practice |
13% |
|
3. Junior/CC College |
10% |
|
4. Business/Industry |
07% |
|
5. Career Development Program Center Secondary/High School |
05% 05% |
Treasurer’s Report (Boettger)
Boettger credits Pennington for keeping budget on track and exercising sound fiscal policies.
NCDA Total Revenues YTD: $903,223.77 (last year YTD: $656,959.09). NCDA total Expenses YTD: $525,751.35 (last year YTD: $571,328.14). Total NCDA Reserve Accounts: $365,518.51.
CDF a strong revenue generator reaching 126% of projected budget level.
Total revenues are currently at 97% of projected budget.
Expenses are as expected. Banking fees (credit card fees) are up because NCDA is doing more business both nationally and internationally.
DOWD revenues exceeded expenses. Pennington estimated we will make about $70,000, although the final numbers are not yet available.
Funds borrowed from the reserve account have been replaced.
A record conference attendance of 1,100 is expected. The hotel fees are high, but we will get an estimated rebate of $12,000 (142% of room block sold). Schwallie-Giddis and Boettger negotiated good rates on speakers. NCDA will make 30% on sales of Jason Dorsey’s books.
Schwallie-Giddis extended special thanks to Hoppin for holding the line last year which helped us to regroup and end this year in a positive position.
Motion #3
Move to accept Treasurer’s Report.
Moved by: Kobylarz
Seconded by: Butler
Motion passed: 10-0
Discussion: None
OLD BUSINESS
1. Conference Update and Plan (Schwallie-Giddis and Pennington)
Schwallie-Giddis extended appreciation to Pennington and staff for an excellent overall effort. Conference marketing, management, and materials are all terrific.
CA CDA has been very helpful in promoting conference locally.
Revenue sharing on PDIs with promoters and CA worked well.
International Symposium was a success with 123 registered from 23 countries. Symposium reminders for next time….keynote is not necessary and perhaps the final debrief was not necessary. Attendees commented on the value of the extended time to discuss topics in depth.
Initial discussion about hosting a 2013 International Symposium in Boston for NCDA’s 100-Year Anniversary.
2. Lobbyist for NCDA (Schwallie-Giddis)
Schwallie-Giddis reviewed rationale for hiring a Government Relations Coordinator to support NCDA’s public policy efforts.
It was noted that NCDA, a 501.3c organization, cannot have a lobbyist.
Motion #4
Move to accept the proposal to hire a Government Relations Coordinator for the sum of up to $25,000.
Moved by: Butler
Seconded by: Lehman
Friendly amendment: provided funds are available and NCDA first restores $30,000 to Pennington’s contract.
Friendly amendment moved by: Butler
Seconded by: Cathey
Motion passed as amended: 10-0
Discussion:
How will agenda and priorities for scope of work be set? NCDA will communicate with members and other organizations interested in career development to get input. If we conduct another Gallup Poll, the survey results can inform agenda.
To whom will the Government Relations Coordinator report? Fiscal reporting to Pennington.
Pennington cautioned about the cost of the Coordinator, Gallup Poll, and other initiatives. They are big expenses and she does not expect much new revenue. NCDA will have to be prudent and work within a very tight budget.
NCDA will not move forward on this item until after a careful review of the budget indicates that the funds are available.
Tom Stowell, Dedmond, and Schwallie-Giddis will craft a job description for Board review.
3. Career Developments Editor (Pennington)
Pennington reviewed status of search for Career Developments editor.
Four people applied. One had by far the strongest credentials and will be contacted for an interview.
Tabled for an e-mail vote.
4. Professional Standards Committee’s Recommendations for NCDA 3rd Party Vendor Endorsement and Cooperative Agreement Evaluation (Taber)
Taber gave background information and presented the recommendations from the Standards Committee.
Comment: Include a time line for decisions….Standards Committee would review application, make its recommendations to the Board, and Board would take action. The entire process would be completed within 90 days of receipt of an application.
Taber requested Board member comments by July 29.
Tabled for further discussion.
5. Plan to Transition into New Fiscal Year (Butler and Pennington)
Pennington provided brief review of transition accounting options to NCDA’s new fiscal year.
She recommended the long audit option with appropriate explanation to membership so that new budget will be clear.
Board accepted recommendation.
Schwallie-Giddis will sign all legal and financial papers, as needed, until new budget year begins (i.e., October 1, 2010).
6. Gallup Survey Funding and Collaborative Organizations (Schwallie-Giddis and Butler)
Schwallie-Giddis reported on attempts to date to find a funding partner for the Gallup Poll.
The cost of the last Gallup Poll was about $65,000 not including any dissemination costs.
Suggestions: ZAP (Bridges), ACT, maybe ask numerous organizations for small amounts.
Question: If NCDA gets funding partners, who will be in charge of the process? Need to be clear that NCDA will drive the process.
Lehman, Danaher, and Butler will comprise a Gallup Poll Task Force to further explore.
Tabled to Board Retreat
NEW BUSINESS
7. Career Development Association of Australia (Schwallie-Giddis)
Schwallie-Giddis reported that she followed-up with the Career Development Association of Australia representatives and posed NCDA’s questions regarding the nature of the relationship they want with NCDA.
CDA of Australia requested time for internal discussion and will contact NCDA when ready with a more clearly defined proposition.
8. Mentoring Committee (Puertas)
Puertas reported on his conversations with the new Mentoring Committee Chair regarding the status of the mentoring program. The Committee wants to continue the mentoring program in a modified format with three levels of participation:
- Simple questions (maybe using the website);
- Ambassador program - pair up at a conference; and
- Traditional mentor and mentee relationship with a formal process of application, clearly defined roles/responsibilities, goals, and expectations.
Major issue: finding enough mentors to support requests (currently there is a waiting list).
Other mentoring models suggested for consideration: peer, group, and one-on-one.
Puertas to request Mentoring Committee to provide an action plan with specific timeframe and benchmarks for securing mentors.
Tabled for further discussion.
9. Support for Forensic Counseling (Schwallie-Giddis)
Michael Shahnasarian, former NCDA President and a forensic counselor, has requested a letter of support from NCDA for forensic counseling licensure.
Board requested more information as to rationale for a special license for forensic counselors.
Schwallie-Giddis will follow-up with Shahnasarian.
10. Leadership Academy (Lehman)
Lehman reported good results from the Leadership Academy (LA) participants and projects.
He noted that some of them had moved into leadership positions at NCDA or their state CD chapters.
Suggestions for future Leadership Academies:
- Continue the LA with 7-8 participants or as budget allows. To discontinue the LA and then try to reinstitute it would be difficult.
- Include Awards Luncheon ticket as part of LA stipend
- Recognize LA participants at general membership meeting
Taber will take over as liaison to LA as Lehman is completing his term on the Board.
Pennington left the meeting.
11. Executive Session – Pennington Annual Review (Schwallie-Giddis)
The Board opened Executive Session at 5:35 PM Pacific Time.
The Board closed Executive Session at 6:06 PM Pacific Time.
Motion #5
Move to accept Schwallie-Giddis’ annual evaluation letter of Pennington’s performance as presented to the Board.
Moved by: Butler
Seconded by: Boettger
Motion passed: 10-0
Discussion:
Board commended Pennington and staff on overall performance, professionalism, and ability to handle multiple priorities.
Schwallie-Giddis and Butler will follow-up with Pennington regarding performance review and suggestions for moving forward.
Adjournment
Motion #6
Move to adjourn the NCDA Board of Directors Meeting.
Moved by: Boettger
Seconded by: Niles
Motion passed: 10-0
Discussion: None
Meeting adjourned at 6:30 PM Pacific Time.
Respectfully submitted,
Linda Kobylarz, NCDA Secretary