10/29/2012

NCDA Leadership Orientation Session 2012

Listen to webinar and view support materials here

NCDA Leadership Orientation Session
Webinar & Support Material October, 2012

Please review the material below and listen to the following webinar from NCDA President, Rich Feller:

Click here for the Webinar


Supplemental Leadership PowerPoint - it is suggested that you view this up-to-date slideshow while listening to the webinar.

 

 Support Material:

Types of NCDA Committees and Related Entities

National Career Development Association Committees, Commissions, Councils and other special ad hoc groups carry out activities related to membership services and professional action needs. Chairpersons of these committees report to the NCDA Board through a board liaison and provide annual plans, budget requests, progress reports, and other items as requested.

 

On the NCDA Website, we have listed the various committees and task forces with your contact information as the chair (under About NCDA:Committees). These committees include:

 

  • Standing Committees – These include essential committees that carry out activities that further the objectives of NCDA. The primary functions of these committees are outlined in the NCDA Bylaws. Each year the President selects a chair for these committees and a blast email soliciting members for the committees is sent to all members in good standing of NCDA. A chair may serve for up to two years at the discretion of the President.

  • Commissions, Task Forces, and Ad Hoc Committees – These committees are established by the NCDA Board of Directors to carry out special activities that NCDA Board Members believe will further the objectives of NCDA. The Board shall, from time to time, review the charge and function of each of these commissions and ad hoc committees and make changes in their number, characteristics, or organization as may seem desirable.

  • Councils – Councils are special committees that are unique to revenue-generating projects. Each council has a staff liaison (representing NCDA Headquarters) to provide assistance to the council to ensure future success and profits. Members of the councils are selected through an application process and typically are required to have specialized skills as are deemed appropriate. Each council selects its own chair with the approval of the board.

  • Committees with Editorial Boards – These are committees supporting the NCDA journal (The Career Development Quarterly), newsletter/magazine (Career Developments), and electronic magazine (Career Convergence).

 

Role of the Committee/Council/Commission/Task Force Chairs

As a Chairperson for an NCDA Committee, Council, Task Force or Commission, you are responsible for:

  1. Selecting committee members and coordinate committee meetings (via conference calls, electronically, or face-to-face at the annual conference) as necessary to carry out the mission. Members of your committee must hold NCDA membership. You may check on membership status by using the myNCDA directory on the NCDA website (see the far right side of the purple navigation bar at the top of each webpage).

  2. Develop a plan of work and budget. Send to president-elect and Board liaison by September 1. Each committee is allocated $50 for miscellaneous expenses per year. If more is requested, please include it in your Plan of Work.

  3. Receive communication from Board liaison as to approval of budget and plan of work by October 30. Board liaisons will be in touch with you to discuss your work this coming year.

  4. Carry out plan of work. Communicate with Board liaison monthly as to progress and problems. Report issues to board liaison that need to be discussed at Board meetings.

  5. Write two reports annually; a mid-year report due on March 1 and a year-end “Annual Report” by September 1.

  6. Send reimbursement vouchers to Board liaison for approval. NCDA’s reimbursement policy and form at located under the Committee section of the website

  7. Chair committee meeting at conference to review recent accomplishments and discuss plan of work for the upcoming year.

  8. Communicate the activities of your group using the monthly electronic Announcements (e-bulletins sent to all members' emails during the second week of the month).  Any Committee announcement, activity or question can be posted in this ebulletin by emailing webeditor@ncda.org. Send a short statement (around 140 words; no editing provided) before the 1st of the month.  See your 10/15 email from NCDA as an example.  Please remind all members to read these Monthly Announcements - they are short, linked to more detailed information, and contain deadlines and requests for participation that all members should be aware of.

  9. Recommend someone to chair your committee when your term is over.

  10. Transfer files and relevant historical records to the person who takes over your responsibilities.

 

Role of Board Liaisons

  1. Communicate monthly with each committee chair for which you are the liaison.

  2. Receive and review plans of work and budgets and make recommendations to the president elect.

  3. Assist chairs with problems and ideas.

  4. Communicate relevant Board decisions as soon as possible after meetings.

  5. Review and approve reimbursement vouchers and forward to treasurer.

  6. Communicate significant problems to the president between Board meetings.

  7. Report and advocate for your committee at Board meetings.

  8. Make recommendations to the president elect for continuation of committee chairs or nominate replacements.

  9. Attend all Board of Director meetings.

  10. Attend committee meetings at the annual conference.

 

Committee Projects/Initiatives

There are two ways in which a committee begins an initiative:

  1. The committee itself generates a project/initiative and, via the Annual Plan of Work, seeks funding, if applicable. The work toward the goal is commenced and reported to the board through the board liaison.

  2. The Board sends a prospective project/initiative to the Committee Chair, via the Board Liaison, for the committee to address and recommend action.

 

Communication with the President

Whenever possible, contact your board liaison first when communicating anything to the Board of Directors. While direct conversations with the President are always welcome, it is essential to keep the board liaison notified of any decisions or challenges.

 

How Does a Member Join A Committee, Commission, Council, and/or Editorial Board?

Each renewal or new member of NCDA will be sent an NCDA Committee Brochure based on his or her annual renewal/join date. The brochure outlines the various descriptions of all NCDA Committees and urges participation. Membership in all committees are open to all members; it is the Chair’s authority to form the committee. The Chair has the authority to ask and/or accept self-nominated members to join. The list of members should be sent to the Board liaison and NCDA Headquarters twice a year via the biannual reports. Except as otherwise specified in these Bylaws, members of committees shall serve for one year or until the appointment of their successors. Members may be re-appointed by the Chair.

 

Councils require specialized skills for both the chair and council members. The Chair is selected by the members of the Council and approved by the board. Members of the councils are selected on an application basis and announcements for opening are communicated via the website and monthly membership e-bulletins. The Council sets the criteria and selection procedures and members are selected on a rotating basis. Ultimately, the NCDA Board approves the membership of all Councils, as recommended by the Council Chair.

 

For Special Committees with Editorial Boards, the Board hires the editors. These opportunities are announced to the full membership and a special search committee of board members is responsible for the selection of the editors. The editor recommends associate editors and editorial board members to the NCDA Board for approval.

 

Role and Assistance of NCDA Headquarters Staff

NCDA Headquarters associates regularly provide assistance to NCDA Committee Chairs. Services include:

  • Use of NCDA Conference Call Service for committee phone meetings.

  • Use of survey software that has automatically tallies data and can be exported in a variety of formats.

  • Access to NCDA database to provide queries of membership demographics if needed for committee work (contact names based on work settings, educational levels, job titles, geographic locations, etc.).

  • Access to brochures and other stationery needed for committee work.

  • Access to historical committee data from past Annual Reports.

  • Access to membership communications/notifications – e-bulletins sent out monthly, newsletter/magazine sent out quarterly, posting to the website, etc.

 

Generally, NCDA Headquarters does not provide administrative support to committees other than the councils. If a project is time intensive and staffing assistance is needed, please communicate such requests via your board liaison. Special requests for administrative support should not be made directly to NCDA Headquarters.

 

Plans for 2013 Conference

Committees will be asked to meet at the conference in Boston and a lunch will be provided to everyone in an attempt to increase participation in NCDA Committees. Additional information regarding committee meetings will be forthcoming.

 

Other Resources on the NCDA Website