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September 24, 2008

National Career Development Association

Board of Directors Meeting

September 24, 2008- Conference Call

MINUTES

Present:

President Judy Hoppin, Past President Darrell Luzzo , President-Elect Pat Schwallie-Giddis, Treasurer Roger Lambert, Secretary Linda Kobylarz, Trustee-at-large Rebecca Dedmond, Trustee-at-large Alberto Puertas, Western Trustee Charles Lehman, Southern Trustee Natalie Kauffman, Midwest Trustee Brian Taber, North Atlantic Trustee Carol Dahir, Governing Council Rep Spencer Niles,  Executive Director Deneen Pennington. 

Meeting called to order at 12:00 PM Eastern (Hoppin)

Welcome (Hoppin)

Roll Call (Kobylarz)                         Quorum established

Approval of July 11-12 Minutes (Kobylarz)

Motion #1

Move to approve the NCDA Board of Directors Meeting minutes for July 11, 2008 (as corrected) and the July 12, 2008 minutes.

Moved by: Schwallie-Giddis

Seconded by: Kauffman

Motion passed 11-0.

• Correction to the July 11, 2008 NCDA Board Minutes: NCDA Conference Review

                 - College career services professionals is a large group...we need to provide more topics of interest to them and larger meeting rooms for them.

Approval of the Agenda (Hoppin)

Motion #2

Move to accept agenda as amended.

Moved by: Dahir

Seconded by: Lehman

Motion passed 11-0.

Add:  Item #8 Approval of dues increase for foreign members. (Hoppin)

Membership Report and Overview for FY 07-08 (Pennington) 

Membership reports reviewed. NCDA currently has about 4538 members.

Action Item:  Luzzo requests that Pennington prepare a 10-year membership trend report for future discussion.

Treasurer's Report and use of Special Projects Reserve Fund (Lambert)

Year-end 2007-2008 Budget Review

• Revenue $829,000
• Expense $892, 751
• Approximately $63,000 was over spent in FY 2008
• Used previous year's carryover from reserve account in order to pay outstanding bills
• $62,000 carry over from FY 08...now gone
• Starting the new fiscal year with a cash flow problem - we currently have expenses of $16,000 over revenue
• Budget shortfall due to several reasons:

         - Shortfalls income CDF sales and publications

         - Profit of $38,000 at conference...much less than in the past

         - Public Policy Symposium was a big expense and lost about $12,000 - $14,000 (travel for speakers and Board members were at the Symposium for 2 extra days)

         - Board meeting at ACA (Hawaii) was expensive

• Note...there is no carry over from FY 2008
• Audit under way, should have the report soon

Motion #3

Move to transfer $50,000 from NCDA reserve fund to the operating fund on a temporary basis to cover the cash flow needs for year start up.

Moved by: Lambert

Seconded by: Luzzo

Motion passed 11-0.

Motion #4

Move to accept the 2007-2008 and the FY 09 August Treasurer's report.

Moved by: Lambert

Seconded by: Schwallie-Giddis

Motion passed 11-0.

OLD BUSINESS

Motion #5

Move to adjourn to Executive Session (12:15 PM Eastern)

Moved by: Luzzo

Seconded by: Lambert

Motion passed 11-0.

Motion #6

Move to reconvene Board Meeting (12:25 PM Eastern)

Moved by: Luzzo

Seconded by: Niles

Motion passed 11-0.

Motion #7

Move to extend to July 31, 2011 the contractual agreement between NCDA and Creative Management Alliance and on said contract to replace the word "January" with the word "midyear" in paragraph #3.

Moved by: Luzzo

Seconded by: Dahir

Motion passed 11-0.

NCDA Credentialing Commission Report (Schwallie-Giddis)

Background:

• NCDA Credentialing Commission was formed by NCDA Board in August 2007 and charged with the task of making a recommendation to the Board about credentialing career counselors.
• Credentialing Commission invited CCE and NCDA to submit proposals that were received in May 2008.
• Commission makes the following recommendations:

        - Find a way to provide career counselor with credentialing now

        - NCDA Board should invite NCDA to submit a formal, detailed proposal for accomplishing this task

        - Future credentialing body must be a separate entity from NCDA

Discussion:

• Concerns expressed about start-up cost factors (NCDA would need to establish a third party entity...legal costs and legal issues) and cost recovery (references a letter from Mike Shahnasarian about a credentialing firm in Chicago that is going out of business after years of financial difficulties)
• Question - How many NCDA members would credential impact (about 2200 members with Masters degree)
• Will the credential draw more members to NCDA?
• CCE is very interested in discussing the following with NCDA:
• - Joint venture in developing a single, approved International CDF curriculum
• - Update the competencies for the GCDF
• - NCCC credential (share the financial risk and also share the revenue)
• CCE indicates it will take about 3000 applicants to make NCCC credential cost effective
• Concerns raised about the cost and that NCDA has no money in the this year's budget for this venture

TABLE further discussion for January Board meeting.

International Marketing Group Report (Luzzo and Pennington)

Background:

• NCDA has received numerous inquiries from other countries that want to access the NCDA CDF curriculum and/or training at various levels
• NCDA does not have the staff to respond to the current and to the untapped possibilities
• Further discussion and negotiations recommended with NBCC International and CCE to explore an exclusive three-way partnership to address the GCDF international potential.

Motion #8

Move to allow the trio of Presidents (NCDA President, Immediate Past-President, President-Elect and NCDA Executive Director) to negotiate directly with NBCC International and CCE to further explore a joint, collaborative arrangement for future GCDF international opportunities.

Moved by: Luzzo

Seconded by: Lambert

Motion passed 11-0.

Discussion:

• NBCC International is in the process of writing a CDF curriculum leading to the GCDF and it is almost done.
• Questions were raised and discussion ensued about the following: copyright, royalties and opportunities for training, revenues, and the impact on existing NCDA international agreements.
• Reminder that the motion in question is simply to move forward with exploration of joint arrangements, engage in discussions, and negotiate with NBCC and CCE and that each collaboration would still have to be approved by the Board.

Japan RFP (Luzzo)

Background:

• In July 2008, representatives form the Japan Career Development Assoc. (JCDA) met with NCDA (Luzzo, Chung, Hoppin, and Pennington) with a request for NCDA to craft a career development supervision course for directors, managers, and leaders of career development facilitators in Japan.
• This would not be a Masters level course, but simply training for those who need another level of training to be more ready to carry out their role as supervisors of GCDFs.
• Luzzo, as charged in the July Board meeting, has developed both the RFP for the course development and delivery of the one week of training, as well as the proposal to JCDA regarding the week long training to be provided live in Japan by someone whom NCDA would appoint. NCDA would retain the copyright to the course curriculum. NCDA would pay a flat fee for the curriculum development and the week long training in Japan.
• Luzzo has provided Hoppin and Pennington with a draft of the RFP and the proposal.

Discussion:

• Hoppin and Schwallie-Giddis will meet with JCDA representatives in Washington, DC on either Oct 5 or 6, 2008.
• Opportunity to develop a curriculum that might be used by other countries.
• Question: Will this impact the relationship with NBCC International and CCE? NO, this is for another kind of curriculum.
•  JCDA wants three things:

• - Articles in the CDQ....suggested they talk to CDQ editor
• - NCCC type credential...explained that NCDA is still exploring and is not ready to move forward right now, don't know how they will react to the delay
• - Supervisions course...suggests we move forward fast on this

Action Item: Hoppin and Schwallie-Giddis will meet with JCDA in DC (Oct. 5 or 6) and will present a report to the Board in the November conference call.

Research Grant Proposal (Lehman)

Background:

At the July meeting, the NCDA Board discussed doing a research project using funds set aside for this purpose.

 It was decided that there should be an RFP for the project rather than have the Research Committee conduct the research and that the project relate to the Public Policy initiative.

Lehman and Luzzo will further discuss this with the Research Committee and propose a plan.

Motion #9

Move that NCDA issue an RFP for a major career development research project with public policy implications utilizing the Restricted Funds for Research Grants.

Moved by: Lehman

Seconded by: Kauffman

Motion Passed 10 in favor 1 abstain

Discussion:

• Funds for the project would come from the Fund for Career Advancement that now has about $39,000 available. How much would be spent on the project, would RFP specify an amount?
• Option - one grant with an amount much less than the $39,000. The RFP would have clear parameters for the amount, scope of work, and timeline. Only NCDA members could apply.
• Question: How does this relate to the research project proposed by The Center on Education and Work- University of Wisconsin-Madison and the Career Development Policy Center-Penn State University Public policy?
• There is some overlap, but the Wisconsin/Penn State project is much larger in scope. Seeking outside funding in the amount of $100,000 or more.
• Would NCDA research be like a Gallup type survey? 
• No. There could be some sort of survey as part of the research, but the Focus might be: What is the value of career information to those who have used it?
• Since many members of the Research Committee might want to submit a proposal, we need to develop a new review process as part of the RFP.
• Since the Research Committee chair and several of the committee members plan to submit a proposal, they would not be included in the entire RFP process. RFP review, award recommendation, and research project oversight would be conducted by a committee of Lehman, Luzzo, and members of the Research Committee not planning to submit. Other NCDA Board members would be welcome to join the committee.

Action Item: Complete RFP for Board review at next meeting.

Approval of FY 08-09 Budget (Lambert)

Background:

• Lambert, Hoppin, and Pennington met to develop the FY 09 budget and have submitted a balanced budget proposal.
• Income of $890,000 and expenses of $890,000. Anticipate same expenditures but anticipate about $60,000 more revenue.

                - CDF sales increase expected (from $122,000 to $144,000)

                - Membership revenue increase a bit

                - Counselors Guide to Career Assessment expected to increase publications revenue significantly

                - Hold the line on Board, committee, and publications expenses

                - Conference projected to net a profit of $80,000 (need that amount to pay the bills FY 09)

Motion #10

Move to accept the proposed FY 09 budget of $890,000 in revenues and $890,000 in expenses with expenses and expenditures as revised by approved motions.

Moved by: Lambert

Seconded by: Schwallie-Giddis

Motion passed 10 in favor, 1 opposed.

Discussion:

• Line item for Public Policy Council budget and committee request for conference calls and travel expenses discussed. Conference calls are part of headquarters budget and there is no need for the trip to Penn State since items can be handled via phone.
• Concern expressed about attendance at the conference and need to be proactive in marketing the conference. Marketing efforts already underway (e.g., 20,000 postcards).
• Requests for additional funds for state chapters and suggested offsets discussed:

                Requests for funds for state chapter supports.

                                - Request 50% conference registration fee for state president (cost approx. $6,000 if all 35 attended).

                                - Request free conference registration for new state chapter president (cost approx. $600 - $900).

             Offsets suggested

                                - Increase Awards Luncheon tickets from $40 to $50.

                                - Increase PDI registration from $150 to $165.

                                - Increase exhibitor fee by $50 (Not possible - Exhibitor prospectus already printed).

                                - Reduce expenditures for International and Region Receptions.

• Option - explore another way to recognize award recipients.
• Army willing to provide up to $10,000 for the Awards Luncheon.

• Budget will be reviewed as the year progresses to ensure that it is on target. Review budget in January and make adjustments as appropriate.

Motion #11

Move that the conference budget include continuation of a 50% registration discount to state chapter presidents or presidents-elect to recognize and support their contribution to local career development work.

Moved by: Schwallie-Giddis

Seconded by: Dahir

Motion passed 11-0.

Discussion:

Question - how will this be paid for in the budget? We need to find $3,000 in the budget to cut elsewhere.

• Remove $2,000 travel budget for Past-President - not needed it this year by the current Past-President.
• Reduce regional receptions budget from $3,000 to $500.
• Result of above actions - State Divisions line item now at $2,850.

Motion #12

Move that the conference budget include free conference registration for the president of any newly formed state chapter to recognize their time and effort.

Moved by: Lehman

Seconded by: Kauffman

Motion passed 11-0.

Discussion:

Note: We have $1650 left from previous cuts so the cost for this motion can be easily covered.

Motion #13

Move that the Regional Trustee travel budget be increased by $12,000 to offset (partially) the cost of interregional group meetings with state presidents.

Moved by: Lehman

Seconded by: None

Motion fails.

Motion #14

Move that the "Regional Trustee travel to state meetings" line item be changed to read "Regional Trustee support for state chapters."

Moved by: Lehman

Seconded by: Kauffman

Motion passed 11-0.

Discussion:

Trustees might engage in interregional coordination of various activities.

Approval of dues increase for foreign members. (Hoppin, Pennington)

Motion #15

Move to increase the dues for members outside of the US by $20 to cover the cost of mailing the NCDA member benefits (journal and magazine).

Moved by: Schwallie-Giddis

Seconded by: Dahir

Motion passed 8 in favor, 2 opposed.

Discussion:

Cost to mail publications to those members outside of US is $17.80 more than to mail domestically.

Questions about developing nations and the cost to them and concerns expressed about being more inclusive.

Most of our foreign members are from Japan and Canada...NCDA does not have significant numbers of members  from developing countries.

In response to request for further statistics, Pennington will send a foreign membership report.

Suggestion - NCDA investigate how to increase membership from developing countries.

20 - 20 Vision (Hoppin)

Table - E-mail vote.

Kobylarz to send Board information and instructions for E-mail vote.

NEW BUSINESS...E-MAIL VOTE

• Career development Research Proposal (Lambert)
• LA III Projects Update (Kauffman)
• CD Grants Notification Initiative (Lehman)

FOLLOW UP ON THE TO-DO LISTS FROM JULY MEETING - brief reports due October 6 electronically to the full Board.

Board Assignments Report Out

Leadership Academy Application Posted (Lehman and Pennington)

Detailed Costs for Web Redesign (Pennington)

Marketing E-Mail to Committees for Ideas (Hoppin)

Dues Increase Announcement (Hoppin and Pennington)

Planning Group Assignments - Report Out

Revenue Generating

Contact VA and Defense (Schwallie)

Jump Start Public Policy (Niles and Lambert)

Drive in Workshop added to 09 Conference (Lambert)

Contracts with other organizations (Lambert)

OES and DOWD (Schwallie and Dedmond)

Practitioner Focus

Members Only Section of Website (Dahir)

Other Assn Co-Sponsors (Hoppin)

Information about Potential Grants (Lehman)

Professional Development (Kobylarz)

Next Meeting - Conference Call on November 11th at 12:00 PM Eastern

Motion #16

Move to adjourn the NCDA Board meeting.

Moved by: Taber

Seconded by: Schwallie-Giddis

Motion passed 11-0.

Meeting adjourned at 1:45 PM Eastern.

Respectfully submitted,

Linda Kobylarz

NCDA Secretary