Complete Story
July 11, 2008
National Career Development Association
Board of Directors Meeting
July 11, 2008 - Washington, DC
MINUTES
President Judy Hoppin, Past President Darrell Luzzo , President-Elect Pat Schwallie-Giddis, Treasurer Roger Lambert, Secretary Linda Kobylarz, Trustee-at-large Rebecca Dedmond, Trustee-at-large Alberto Puertas, Western Trustee Charles Lehman, Southern Trustee Natalie Kauffman, Midwest Trustee Brian Taber, North Atlantic Trustee Carol Dahir, Governing Council Rep Spencer Niles, Executive Director Deneen Pennington.
********************************************************************
VISITORS
John Moore, Chief, National Institute of Corrections (NIC); Scott Weygandt, Research Analyst; and Francina Carter, Manager, Offender Workforce Development Specialist (OWDS) program
After a brief introduction from Moore, Carter provided an overview of the highly successful OWDS training workshops, plans for their 2009 DOWD Conference in Pittsburgh, and a preview of plans for the coming year. Weygandt discussed a 2-year research project to measure the impact of OWDS. Kansas is participating in the study and NIC is seeking additional evaluation sites. Moore expressed appreciation to NCDA for an excellent partnership and expressed an interest in exploring other ways to partner with NCDA.
Meeting called to order at 2:45 PM Eastern (Hoppin)
Welcome (Hoppin)
Roll Call (Kobylarz) Quorum established
Approval of Agenda (Hoppin)
Several items were added to the agenda including:
- Treasurer's Report
- New Business
- Japan CDA - Hoppin
- Dues increase - Lambert
- NCDA conference review - Lehman
- Leadership Academy report - Kauffman
- 2011 public policy symposium - Niles
- Publications Development Committee - Lambert
- FY 2008-09 Budget plan presentation - Lambert
- CMA Contract Extension - Luzzo
- Marketing Committee - Hoppin
Motion #1
Move to accept agenda as amended.
Moved by: Schwallie-Giddis
Seconded by: Kauffman
Motion passed 11-0
Treasurer's Report (Lambert)
- Both revenues and expenses are below projections.
- CDF curriculum sales are significantly below budget estimates. General publications sales are also down. A large part of this shortfall can be attributed to the later than expected release of the Counselor's Guide to Career Assessment Instruments, Fifth Edition which is a key publication and revenue generator. (Note: The new publications contract imposes royalty penalties if authors fail to meet deadlines.) Four new monographs have been published and more are on the way.
- Financial results of the conference unknown at this time. The Public Policy Symposium was more costly than anticipated. We are seeking some compensation from the hotel because of the inconvenience caused by hotel construction. Hope to break-even or make a small profit.
- Career Developments magazine costs discussed
Motion #2
Move to accept the Treasurer's report.
Moved by: Lambert
Seconded by: Luzzo
Motion passed 11-0
Nominations and Elections Process Guidelines (Hoppin and Dahir)
- Discussion of the current process and the role of the Regional Trustees in identifying candidates from their regions. Need to clarify the role, process, and communication between Trustees and Nominations and Elections Committee.
- Suggestions for changes in the process included: posters of candidates qualifications in the conference registration area so that NCDA members could review before the membership meeting; more review of candidate qualifications and a specific selection process; meet the candidates reception; more specific instructions to candidates about a consistent format for describing qualifications and statement of interest.
- Nominations process timeline needs to be reconsidered...earlier deadlines.
- Action Item: Luzzo will lead a review of the nominations policies and procedures and will prepare a report of recommendations for discussion at the November Board meeting.
Leadership Academy 2009-2010 (Lehman)
- Lehman and Kauffman reported that overall the NCDA Leadership Academy (LA) process works well. However, we need to further refine ways to address questions from applicants about why they were not accepted to the LA.
- Suggested changes to the LA application form were made and discussed. Board and committee recommended projects will be listed on the application form.
- Action Item: Lehman and Pennington will make approved changes to the LA application. New application form will be posted on NCDA website by end of August.
Motion #3
Move to approve the revised NCDA Leadership Academy application as amended.
Moved by: Kauffman
Seconded by: Taber
Motion passed 11-0
NCDA Website Redesign for FY 2008-09 (Hoppin and Dahir)
- Dahir reported that everything on the NCDA website "wishlist" was doable for about $15,000. A list of costs by specific items will be requested from vendor. Use of PayPal was recommended.
- Many who responded to the website survey (total of 400 members responded) expressed a desire for expanded web-based professional development opportunities, but wanted to pay $50 or less for them. Technical issues about server requirements for webinars were discussed. Need to be cautious about "hidden" costs.
- Action Item: Deneen will get vendor to detail line item costs on the website redesign proposal and will research server costs for e-learning component.
Motion #4
Move to approve the website redesign proposal as outlined in the scope of work with the financial allocation not to exceed $15,000.
Moved by: Dahir
Seconded by: Luzzo
Motion passed 11-0
NEW BUSINESS
Research Committee Project (Lehman)
- Lehman presented a status report including an outline for a research project: Career Counseling in a Changing World - A Survey of Client Needs and Effectiveness of Intervention. Lead researchers would be Patrick Rottinghaus and Brian Dick. Estimated cost is less than $10,000. Research findings would be reported at the 2009 NCDA conference.
- Hoppin requested a more detailed proposal from the Research Committee.
- Luzzo suggested a research topic that deals with public policy ramifications and partnering with the Public Policy Committee to get good policy data.
- Question: What does NCDA want to accomplish with the research and what is the role of the Research Committee?
- Suggestion made to issue a call for proposals.
- TABLE discussion pending further information and review of budget.
CEU Offerings (Lambert)
- Discussion about offering CEUs for Career Convergence and CDQ. Suggestion to offer CEUs for CDQ. Maybe offer CEUs for Career Developments magazine, as well.
- What would be the cost and who takes advantage of the CEU opportunity?
- Questions about rigor...Lambert suggests referring questions about rigor to the Professional Development Committee.
CDQ (Niles for Trusty)
- Trusty, Editor of the CDQ, report recommends two new members to the CDQ Editorial Board: Itamar Gati and Norman Amundson.
- Discussion of resumes and qualifications of candidates.
Motion #5
Move to accept Jerry Trusty's recommendations, as outlined in his proposal, to appoint Itamar Gati and Norman Amundson to the CDQ Editorial Board for terms starting August 1, 2008 to July 31, 2010.
Moved by: Niles
Seconded by: Luzzo
Motion passed 11-0
Career Convergence (Dahir for Reinersman)
- Reinersman, Editor of the Career Convergence, report recommends David Scott for the position of Associate Editor of the Non-Profit Department and Caitlin Williams for the position of Associate Editor of the Organizations Department of Career Convergence.
- Discussion of resumes and qualifications of candidates.
Motion #6
Move to accept Melanie Reinersman's recommendations to appoint David Scott for the position of Associate Editor of the Non-Profit Department and Caitlin Williams for the position of Associate Editor of the Organizations Department of Career Convergence.
Moved by: Dahir
Seconded by: Niles
Motion passed 11-0
Japan CDA (Hoppin)
- Representatives from the Japan Career Development Association met with Hoppin and Luzzo and requested the following: information exchange between authors for journals; supervisory training program for career supervisors in Japan (1 week long, offered 1-2 times per year).
- NCDA will issue an RFP to conduct the supervisory training (similar to the Egypt process). NCDA will include overhead/administrative fees to the cost. Lambert suggests we further consider what percentage to add. Review precedents.
- Action Item: Luzzo will work with Deneen to draft an RFP for the supervisory training in Japan.
- JCDA wants to explore NCDA's providing certification for Japan Career Development Advisor. NCDA's Credentialing Commission is currently working on our own certification process. Hoppin will advise JCDA of NCDA's progress on this issue.
- Action Item: Hoppin, Luzzo, and Schwallie-Giddis will further discuss and follow-up.
FY 2008-09 Budget Plan Presentation (Lambert)
TABLE for discussion at the July 12, 2008 Board meeting.
Publications Development Committee (Lambert)
Recommendation to appoint Marcia Boettger to the Publications Development Committee.
Discussion of candidate's experience and qualifications.
Motion #7
Move to approve the appointment of Marcia Boettger to the Publications Development Committee.
Moved by: Lambert
Seconded by: Schwallie-Giddis
Motion passed 11-0
2011 Public Policy Symposium (Niles)
- Discussion about NCDA hosting the 2011 Public Policy Conference as a pre-conference activity to the NCDA Conference scheduled in San Francisco. (Note: This event is different from an IAEVG symposium or conference.) It is similar to what has occurred in Canada (2 times), Australia, and Scotland. The tradition with these meetings has been for the host country not to charge country teams for their participation (teams do pay for their own transportation, lodging, and most of their meals) as it is a working symposium in which teams are expected to produce products (statements) pertaining to career development and public policy. Typically, host countries get funding from various sponsors, which pays for use of the facility, speakers (which are typically government officials), a special social event celebrating cultural activities related to the host country, handouts, etc. In Scotland, sponsor funds also contributed to20helping those from poorer countries attend.
- Estimated cost $400,000 - $500,000 NCDA would need to partner and explore getting a major sponsor.
- Suggestion to establish an Exploratory Committee with Niles as Chair and Luzzo, Schwallie-Giddis, Pennington, and others as members. The identification of sponsors is the primary charge of the exploratory committee.
- Follow-up with John McCarthy, Liz Galashan, and Tony Watts to further explore feasibility.
Motion #8
Move to establish an Exploratory Committee to evaluate the feasibility of coordinating the 2011 Symposium of Career Development and Public Policy.
Moved by: Niles
Seconded by: Puertas
Motion passed 11-0
NCDA 2008 Conference Review
- Overall, the conference went well...positive comments about the workshops.
- Regional meetings were great for the Regional Trustees.
- Lounge near the exhibit area was good idea.
- Bag lunches at the committee meetings was great
- Suggestions for 2009 conference
- More time for LA
- Review schedule for receptions
- Some concerns expressed about Legislative Luncheon vendor sponsorship
- Provide time for State Division Presidents to meet
- Newcomer glossary of terms, kinds of sessions (e.g., rounds, skill, regular)
- Handout at the rounds describing the various presentations
- Need facilitator at the door for the rounds - very crowded
- Committee meetings needed more space
- Should we mandate that the committees meet (half did not meet)...recommend
to committee chairs that committees meet
- Program presentations will follow interest strands to avoid overlapping of topics
in a time slot...Deneen explained some of the challenges in scheduling
presentations. She will provide a list of presenters from past conferences.
- Need to discuss succession planning for committee chairs...vice chair.
- College career services professionals are a large group...need more topics of
interest to them and larger rooms.
- Book store and book signing needs more visibility.
- Send other conference recommendations to Deneen, cc Judy.
Schwallie-Giddis leaves meeting at 6:10 PM.
Motion #9
Move to adjourn the meeting.
Moved by: Lambert
Seconded by: Puertas
Motion passed 10-0
Meeting adjourned at 6:15 PM to be continued at 8:00 AM on July 12, 2008.
Respectfully submitted,
Linda Kobylarz
NCDA Secretary
