Complete Story
May 13, 2008
National Career Development Association Board of Directors Meeting Minutes for Meeting May 13, 2008 Present: President Darrell Luzzo, President-Elect Judy Hoppin, Trustee-at-large Sherry Quan, Western Trustee Charles Lehman, Trustee-at-large Pat Schwallie-Giddis, Governing Council Rep Dennis Engels, Treasurer Roger Lambert, Southern Trustee Natalie Kauffman, Midwest Trustee Nancy Thelen (joined after meeting called to order), North Atlantic Trustee Carol Dahir, Secretary Cheri Butler, Executive Director Deneen Pennington. Past President Barry Chung was absent. ******************************************************************** Meeting called to order at 12:00 p.m. EDT (Luzzo) Welcome (Luzzo). Roll call (Butler). Approval of the Minutes of March (Butler)
Motion #1 Move to accept minutes from March. Moved by: Engels Seconded by: Schwallie-Giddis Motion passed 9-0.
Approval of Agenda (Luzzo)
Motion #2 Move to accept agenda as revised Moved by: Engels Seconded by: Kauffman Motion passed 9-0.
Membership Report (Pennington) 4279 members currently. Steady membership numbers.
Treasurer�s Report and Update on Status for FY 07-08 (Lambert) Through April 30, 2008, we are behind in revenues and ahead in expenses for the year. Publications and CDF sales are down from last year. Membership is up a bit. Currently we are at 51% of revenue and 51% expenses. We are hoping to promote onsite registration for this year�s conference to help. Publications that will be released next year will bump up sales considerably. We will be aware as a Board to keep down upcoming expenses and be certain to have a justification for each line item in next year�s budget. Individuals with any line item responsibilities in next year�s budget should send justification to Judy, Deneen, and Roger for consideration. Darrell led the group in brainstorming ideas for generating revenue in the future. Ideas recommended by Board members included the following:
Old Business 1. Taiwanese contract update (Pennington�for Chung) Moving along nicely. Actual contact and address on the contract still being determined and finalized.
2. Update on Nominations and Elections (Pennington�for Chung) The committee is still verifying nominations for the 2008-2009 slate of candidates.
3. Update on 2008 Conference (Luzzo) To date, 571 persons have registered for the conference. Last year at this time we had 519 registrations. Five international attendees have registered for the new International Ambassador Program; 84 have signed up for Legislative Luncheon. (We are hoping for about 50 legislators/staff to attend as well.) Thirty-seven individuals have signed up for the Pre-Conference Symposium. The conference hotel is fully booked. Darrell is pursuing sponsorships via personal letters to corporation Presidents, CEOs, etc. Anyone who has ideas on companies who are career development friendly should send their ideas to Darrell.
4. Update on DOWD and NIC for 2009 (Pennington) The DOWD conference last month in Cleveland resulted in great participation. The upfront expenses were covered by the excess funds from last year. Profits this year will be earmarked for future conferences. NIC�s funding for next year is still up in the air, but they are going about signing contracts for next year�s DOWD Conference. 5. Update on NCD Month (Pennington) Some winners for NCD Month will attend the conference in DC and be recognized from the podium by Darrell. We plan to display their work and promote next year�s contest.
6. Update on Annual Reports (Pennington) Deneen noted the Annual Reports that were still missing as of May 13th (and need to be turned in as soon as possible). President-Elect Midwest Region Southern Region Bylaws Committee CDQ International Membership Mentoring NCDA-ACES Commission NCD Month Professional Standards Research
7. Update on the Web Redesign (Dahir) Many of the requests for changes are currently in Beta test in other organizations. TCS should be able to address most of our requested technology needs. We will probably use PayPal as a �shopping cart� option. The 2008-2009 budget will need a line item for the redesign of the website.
8. Multicultural Resource List (Quan) The Multicultural Committee delivered a poster session at the ACA conference in Hawaii, and the response was positive. Additions to the resource list should be sent to Marcia Jones.
New Business
9. Update on annual review of executive director (Luzzo) Deneen has already submitted a self- assessment. The NCDA Executive Committee will meet by phone to discuss and draft the initial review document, which the Board will then discuss and approve at this year�s annual conference Board Meeting.
10. Replacement of Trustee-At-Large (Hoppin) Motion #: 3 Move to replace Pat Schwallie-Giddis, who will become President-Elect, with Alberto Puertas of BYU (current Chair of International Committee) as Trustee-at-Large through July, 2010�the remainder of Pat�s original term as Trustee-at-Large. Moved by: Hoppin Seconded by: Engels Motion Passed � 10-0
11. Board Transition to New Board (Hoppin) Hoppin requested that people leaving the board contact the new, incoming Board members by June 2 and then notify Judy so that she can contact them. 12. Site for 2010 Conference (Schwallie-Giddis) Sites are being investigated for San Francisco � A contract is likely to be signed with the Hyatt Regency Embarcadero with a rebate to NCDA. June 29-July 2 are the tentative dates of the 2010 conference.
13. State Divisions Support (Regional Trustees) We are endeavoring as an organization to strengthen our State Divisions. Of 8 items on a list of ideas discussed by the Trustees, three have been recommended by the Trustees to receive immediate attention: Hosting special meetings for states with NCDA leadership to discuss their needs; Packaging all relevant publications and other materials with cover letter to all newly elected state presidents from NCDA President explaining support that NCDA offers; and Encouraging the development of Leadership Academy projects that support state activities. 14. Approval of sponsorship for China Conference in Beijing in November Motion #: 4 Move to support the China CDF Conference in Beijing in November through the use of our name as a sponsor with no financial obligation. Moved by: Hoppin Seconded by: Schwallie-Giddis Motion Passed �10-0
15. ACA Publications Catalogue NCDA will not be advertising our publications in the ACA catalogue (a savings of $8500) because we are not recovering the cost. Sales from the catalogue have dwindled the last few years. We will market directly and purchase a mailing list from ACA. We can buy ad space in their new magazine as well. Reminders:
Motion #: 5 Motion to Adjourn (1:30 p.m.) Moved by: Engels Seconded by: Thelen Motion Passed � 10-0
