Complete Story
January 4, 2008
National Career Development Association
Board of Directors Meeting
Minutes for Meeting January 4, 2008
Present:
President Darrell Luzzo, Past President Barry Chung, President-Elect Judy Hoppin,
Trustee-at-large Sherry Quan, Western Trustee Charles Lehman, Trustee-at-large Pat Schwallie-Giddis, Governing Council Rep Dennis Engels, Southern Trustee Natalie Kauffman, Midwest Trustee Nancy Thelen, North Atlantic Trustee Carol Dahir, Secretary Cheri Butler, Executive Director Deneen Pennington, Treasurer Roger Lambert (joined at approximately 11:00 a.m. due to illness)
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Meeting called to order at 8:06 a.m. EST (Luzzo)
Welcome (Luzzo).
Roll call (Butler).
Approval of the Minutes (Butler)
Approval of Agenda (Luzzo)
Motion #1
Move to accept agenda as amended, tabling all financial-related issues until Lambert�s arrival.
Moved by: Schwallie-Giddis
Seconded by: Engels
Motion passed 10-0.
Membership Report (Pennington)
4272 members. Membership steadily increasing.
Treasurer�s Report (Lambert)
Revenues for November were up from last year�s figures, although CDF sales were down slightly. Expenses were down slightly from this same time last year. Interest income for reserves has been included in the annual budget in the past and should not be in the future.
Motion #3
Moved to accept the Treasurer�s report.
Moved by: Lambert
Seconded by: Hoppin
Motion Passed 11-0
FY 2006-2007 Audit Report (Pennington)
Deneen reported that we have received a �clean� audit. Auditors have once again recommended that we move to an accrual system. NCDA has not implemented their recommendation in the past due to the costs and staffing involved in making this change. We need to explore this option going forward. The auditors also are recommending a perpetual inventory system. We could move to a computerized system with Quick Books; however, this will result it duplicate work with the existing membership database system. Discussion will continue tomorrow during the Executive Committee meeting.
Board Member and Committee/Council/Commission Reports (All)
Committee reports were reviewed.
The NCDA Government Relations Committee is interested in having a PDI regarding working with returning veterans on the topic of job re-entry. Schwallie-Giddis, Quan, and Butler will coordinate this effort. Martha Russell and Nancy Thelen will be used as resources.
Luzzo recommended that the Board solicit input from Committees, Commissions, and Councils regarding updates to the Web Site. The board will entertain input regarding expenditures to engage in a significant update to the website during 2008-2009.
There was some discussion about the NCDA-ACES Commission�s project formalizing the posting of career class syllabi on the NCDA website.
Old Business
1. Recommendations on Investing Reserves (Lambert)
The Board would like to entertain proposals from several entities for managing our funds. More discussion will follow at the Board meeting in March.
2. Eminent Career Award Selection Committee Recommendation (Chung)
The Committee will review a revised document to present for the Board�s review for approval. Discussion ensued regarding using a template for the nomination packets. There was a discussion regarding the future makeup of the committee, including ensuring diverse representation on this and other committees, councils, and commissions.
3. CoE Collaboration Update (Pennington)
Two programs for HPCD Facilitator and Auditor Trainings were co-hosted by NCDA. Challenges were discussed. We need to continue to evaluate this project moving forward to ensure its success.
4. NCDA�s International Collaborations
a. China CDF Contract (Chung)
An addendum to the contract regarding training costs was discussed.
Motion #2:
Move to accept the addendum as presented.
Moved by: Chung
Seconded by: Engels
Motion Passed � 9-0
Recusal by Butler and Hoppin.
b. IAEVG Membership (Luzzo)
NCDA�s membership in IAEVG was discontinued last year. Concerns that existed previously (which led to the discontinuation of membership), including somewhat non-inclusive election procedures and lack of member benefits, have been improved in the past year, and several members of the NCDA Executive Committee have had discussions with IAEVG leadership. Currently the group is very European based, but is trying to focus on including other continents.
Motion #4:
Move to rejoin IAEVG.
Moved by: Engels
Seconded by: Schwallie-Giddis
Motion Passed � 11-0
c. International Symposium Policy Meeting in Scotland (Engels and Schwallie-Giddis)
This was the 4th symposium of its kind. Over 30 countries participated, including many emerging countries. Most countries had high-level government policy-maker participation; however, this was not in the case for the United States. The next meeting will be 2009 in New Zealand. Perhaps we can engage DOL and DOE leadership to collaborate in this effort. Each country sends a 4-member team to attend this event. John McCarthy, Director of the International Centre for Career Development and Public Policy, will be speaking with us tomorrow.
d. Proposed Contract with India � Spicer College (Hoppin/Pennington)
The Career Development Leadership Alliance (CDLA) was contacted by Spicer College, a private university in India, regarding the College�s interest in CDF curriculum for translation. CDLA representatives (Reile and Suddarth) plan to travel to India to explore this opportunity. Pennington provided the contact information for Gideon Arulmani of the Promise Foundation in India. Dr. Arulmani is an IAEVG member who represented India at the 2004 Symposium hosted by NCDA and IAEVG. Reile will bring back information about a possible contract using a generic template based on our previous international collaborations.
e. ICCDPP Collaboration* (Luzzo)
Discussion will continue tomorrow.
12:00 Noon: Catered Lunch Provided
1:00 PM: Meeting Resumes
New Business
5. Fellow Committee Recommendation (Chung)
Two applications have been received for Fellow status. The committee is recommending that neither applicant be granted fellow status.
Motion #5:
Move to accept the NCDA Fellow Committee�s recommendations.
Moved by: Chung
Seconded by: Engels
Motion Passed � 11-0
6. Publications Development Council (PDC) Recommendations (Lambert)
There will be further discussion during the Board breakout meetings to take into consideration the PDC�s Proposed Plan of Work.
7. Professional Standards Committee Tasks � Prioritize (Butler)
After discussion, the Board decided to recommend the following to the Committee:
� first priority to be the revision of the Guidelines for Selecting a Career Counselor.
� second priority to be the revision/completion of the Career Counseling Competencies and the Multicultural Career Counseling Competencies. These should be integrated into a single document.
Butler will convey the information to the Professional Standards Committee.
Motion #6:
Move to annually update dates on policies of the Association indicating �current as of January 1, 2008�
Moved by: Lambert
Seconded by: Engels
Motion Withdrawn.
Butler, Pennington, Thelen and Luzzo will review policies and make recommendations in March to the NCDA Board for update assignments.
8.Proposed Collaboration with Association of Career and Technical Education Guidance and Career Development Division (Dahir)
We would like to seek opportunities to partner with the ACTE Guidance and Career Development Division. Following the Board breakout group tomorrow on Public Policy, Dahir will communicate ideas for collaboration to Judy Whitaker.
9. CDF Contract for Revisions (Hoppin)
It is time for a revision of the CDF Curriculum (which occurs every three years). A proposal will be offered to Reile and Suddarth to work on the revision project. It is expected that the NCDA Board will have additional information at the March meeting to consider regarding this project.
10. Policy Statements Update (Butler and Pennington)
The existing non-discrimination policy and conflict of interest policy were reviewed and proposed changes were suggested.
NCDA�s Non-Discrimination Policy
NCDA opposes discrimination against any individualbased on age, culture, disability, ethnicity, race, religion/spirituality, creed, gender, gender identity and expression, sexual orientation, marital/partnership status, language preference, socioeconomic status, or any other characteristics not specifically relevant to job performance.
(January 2008)
Motion #7:
Move to accept the revised NCDA Non-Discrimination Policy.
Moved by: Schwallie-Giddis
Seconded by: Kauffman
Motion Passed � 11-0
NCDA�s Conflict of Interest Policy
The NCDA Leadership Team, including Board Members and Headquarters Staff, must avoid a conflict of interest with respect to their fiduciary responsibility and their role as a leader of the association.
- When the Leadership Team is deciding upon an issue about which a member has an unavoidable conflict of interest, that member shall absent him or herself from the vote. The member may absent him/herself from the deliberation when appropriate.
- The Leadership Team members will disclose any personal or business involvement with other organizations, with vendors, or any other entities that might pose a conflict.
(January 2008)
Motion #8:
Move to accept the revised NCDA Conflict of Interest Policy
Moved by: Butler
Seconded by: Thelen
Motion Passed: 11-0
11. Supporting State Divisions (Dahir)
Board members discussed ways to better support and connect with the state divisions. Suggestions included:
- Recognize Presidents at opening of conference with a special place to sit.
- Certificates to recognize Presidents at end of year.
- Regional gatherings with state Presidents attending the NCDA Global Conference with Regional Trustees and the NCDA President.
- Special invitations to key events.
- Get Counselor Educators to involve graduate students in their state organizations as leaders.
12. School Counselor Interest Network (Dahir)
There is interest in having a group of people that have a passion for school counseling to remain connected. Is there a problem with calling this group School Counselor Interest Network? Feedback indicated that there are no concerns with this approach. We should plan to include their needs into our future programming.
13. Use of Logo on Websites (Pennington)
Current policy is not to allow members to use our logo on their personal web sites, stationery, etc. Do we want to revisit that policy? Feedback indicated that the board approves the current policy, so it will remain as is.
14. CACREP Recommendations (Engels)
Motion #9:
Move that NCDA investigate the costs of the proposed CACREP new 60 credit related accreditation requirements.
Moved by: Engels
Seconded by: Schwallie-Giddis
Motion Passed: 11-0
Lehman will approach the Research Committee to take on this project.
Motion #10:
Move that the Board propose a by-laws change to the membership that NCDA require that NCDA candidates for ACA Governing Council be past presidents of NCDA.
Moved by: Engels
Seconded by: Thelen
Motion Passed: 11-0
15. Career Developments Magazine (Luzzo and Pennington)
Discussion ensued about using the magazine as a recruitment tool in the states. It would be more cost effective to overprint rather than reprint. It was suggested that we overprint the fourth edition, �Professionally Developing, You the Career Practitioner,� for distribution to state career development members and others (as appropriate).
16. Leadership Academy Proposal (Thelen)
One of the Leadership Academy proposals is to establish a community and technical college career services list serve. Thelen wanted to discuss the proposal with Board members for their input. Feedback indicated that the Board has no objection to the project.
17. 2008 Conference Update (Luzzo)
Ed Herr, Penn State University, and Stephanie Vance, Advocacy Associates LLC, will the keynoters for the conference. The nominees for President of the United States from both the Republican and Democratic parties also will be invited to present at the conference. With the Washington, DC setting for the conference, it is hopeful that the nominees or members of their staff will present either live or via satellite. Congress is scheduled to be in session the week of the conference, and on Friday, July 11, the day of NCDA�s Legislative Luncheon, Congress has scheduled a �voting� session.
Proposed conference suggestions for the future:
Graduate Student Poster Sessions
Graduate Student Research Award Symposium/Presentation (planned for 2008)
The conference events schedule was reviewed. Pennington to follow up with full details to Board members.
18. 2009 Conference (Hoppin)
Hoppin reported briefly on the 2009 conference to be held in St. Louis at the Hyatt Union Station. It is an ideal location, close to the Arch and the Ball Park. Jane Goodman will be the program chair. The theme will be focusing on the practitioner. Professionally Developing, You, the Career Practitioner � is a possible title, with the focus on providing attendees with practical tools that they can take home for use. The dates of the 2009 conference will be June 27-30, 2009.
Recessed until Saturday morning.
7:00 PM Board Dinner
