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October 24, 2009National Career Development Association
Board of Directors Meeting
Saturday, October 24, 2009
Tulsa, OK
Minutes
Present: President Pat Schwallie-Giddis, President-Elect Cheri Butler, Treasurer Marsha Boettger, Secretary Linda Kobylarz, Trustee-at-Large Rebecca Dedmond, Trustee-at-Large Alberto Puertas, Western Trustee Charles Lehman, Midwest Trustee Brian Taber, Southern Trustee Ronald Cathey, Governing Council Representative Spencer Niles, and Executive Director Deneen Pennington.
Absent: Past President Judy Hoppin and North Atlantic Trustee Mark Danaher.
Meeting called to order at 2:00 PM Central (Schwallie-Giddis)
Welcome (Schwallie-Giddis)
Roll Call (Kobylarz) Quorum established.
Approval of the Agenda (Schwallie-Giddis)
Motion #1 Move to accept the agenda as amended. Moved by: Boettger Seconded by: Puertas Motion passed: 9-0
Under Old Business Add: Item 7-A Leadership Academy (Lehman)
Under New Business Add: Item 14 Policy Regarding Board Member Participation (Schwallie-Giddis)
Approval of August 25, 2009 NCDA Board Meeting Minutes (Kobylarz)
Motion #2 Move to approve the August 25, 2009 NCDA Board Meeting Minutes.
Moved by: Butler Seconded by: Dedmond
Motion passed: 9-0
Membership Report (Pennington) Membership report reviewed. NCDA currently has 4599 members...a number that has held steady for the past year. Ideas for increasing membership will be discussed later in the meeting.
Treasurer's Report (Boettger) Boettger reviewed Treasurer's Report of September 2009. NCDA Total Revenues YTD: $174,281.48(last year ,YTD $93,940.48). Total NCDA Expenses YTD: $97, 771.23 (last year, YTD $92,471.06). Pennington has been able to put some funds back into the Reserve Account. Total NCDA Reserve Accounts now at $259,177.26.
Boettger urged that NCDA be mindful of all costs and consider ways to be more cost efficient. Suggested that NCDA needs to consider cost/return-on-investment of all projects before making decisions to pursue a course of action. Also consider impact of expenditures on benefits for NCDA members...is it worth it to our members?
Butler asked for a more detailed breakdown of CDF related budget items. Pennington will provide on a separate page in the budget.
Lehman posed several questions regarding: international contract revenues, research grants line item, conference budget, and International Symposium. Pennington will follow-up as appropriate.
Boettger will review budget item by item with Pennington and make recommendations to the Board.
Motion #3 Move to accept Treasurer's Report.
Moved by: Kobylarz Seconded by: Cathey Motion passed: 9-0
OLD BUSINESS
1. Research RFPs (Lehman) Lehman reported on the status of the request for proposals, application form, topics, and timelines.
Motion #4 Move that the NCDA research topic for the current program year be an exhaustive literature review of how career counseling results in better long term employment success. Moved by: Lehman Seconded by: Butler Motion passed: 9-0 Discussion Concern that the topic might be too big a project for the time frame. Questions about definition of terms "success" and "long-term employment" as will be used in the research project.
Motion #5 Move that the application deadline for responding to the Research Committee's call for proposals for this year's research project be December 18, 2009 and that the winning project proposal be approved by the NCDA Board by an e-mail vote.
Moved by: Lehman Seconded by: Niles
Motion passed: 9-0 Discussion None.
2. Plans to Manage State CDAs Registration (Schwallie-Giddis and Pennington) Pennington reviewed the conference registration service that NCDA is providing to the CA Career Development Association. NCDA could easily provide a similar service to other state CDAs if staffing and actual direct costs are covered.
Pennington also reviewed the attempts on the part of the CA CDA to move forward from its financial troubles and re-energize the association. Pennington and Schwallie-Giddis will continue discussions with CA CDA, ACA, and will make suggestions regarding how NCDA can support CA CDA and other state CDAs.
3. Third Party Vendors (Kobylarz and Niles)
Motion #6 Move that the Professional Standards Committee be charged with the task of developing a draft policy and guidelines for reviewing requests for NCDA to distribute products not developed by NCDA.
Moved by: Kobylarz Seconded by: Boettger
Motion passed: Yes - 7, No - 1, Abstain - 1
Discussion Questions regarding NCDA seal of approval, processing issues, and how NCDA will know if an order has been placed. Professional Standards Committee to take under consideration along with the guiding questions and suggestions made by Kobylarz and Niles in their report to the Board.
4. Cultural Diversity Committee Plan of Work (Kobylarz) Kobylarz reviewed the scope of work proposed by the Cultural Diversity Committee and requested guidance from the Board. Board approved ideas for a Cultural Diversity Column in Convergence, a review and update of the Cultural Diversity module in the CDF curriculum, and a LinkedIn group. Membership survey was not recommended at this time. Kobylarz, Pennington, and Butler to follow-up as appropriate.
5. Business and Industry Involvement (Boettger) Discussion regarding how NCDA might reach out to the business and industry community. Interface with business would provide more opportunity to learn about trends and to share with business the value of career development for employees. There have been good conference proposals from career practitioners working in/with business and industry.
Butler suggested exploring setting up an Employers Advisory Council for NCDA.
6. ACA Committee Assignments (Butler) Butler urged that NCDA have a systematic process to ensure that we have representation on key ACA committees such as: Bylaws, Awards, International, Interprofessional, Standards, Public Awareness, Public Policy, and Research. Recommendations were made and Board members should contact Butler with additional ideas.
Butler reported on status of NCDA recommendations for ACA awards as follows: Legislative - Doug Burris or John Moore, Humanitarian - Ed Colozzi, Professional Development - Ray Davis. Other suggestions are welcome and should be forwarded to Butler.
7. School Counselor's Roles and Perceptions of Career Development (Pennington) On behalf of Carol Dahir, Pennington reviewed the results of the joint survey between NCDA and ASCA of school counselors who are ASCA members. The purpose of the survey was to obtain information about school counselors' perceptions, roles, and functions providing career development curriculum and services. The study was conducted as part of the NCDA Leadership Academy (2008) by Tina Anctil and Paulette Schenk. The survey provides the foundation for developing targeted professional development opportunities including training, products, and resources for school counselors, career guidance professionals, and career development facilitators who provide career guidance in the school setting.
Motion #7 Move that NCDA commission Carol Dahir to lead a study exploring school administrator's perceptions and beliefs of the importance of career development and career services in schools at the amount of $1,500 and that the Research Committee approve the plan.
Moved by: Kobylarz Seconded by: Lehman
Motion passed: 9-0
Discussion Schwallie-Giddis recommends the development of a white paper with ASCA to be published in the next fiscal year and suggests that Dahir lead the project.
7-A. Leadership Academy (Lehman) Lehman reported that projects are on schedule and requested input from Board members about how large geographic states communicate with their constituents and information about states that do a good job overall. Also requested names of outstanding state leaders who might be willing to be interviewed.
Lehman made suggestions for when the LA projects could be presented at the conference and to the Board (perhaps during leadership training and the leadership breakfast).
NEW BUSINESS
8. Conflict of Interest Policy (Pennington) Pennington provided background of the Conflict of Interest document.
Motion #8 Move that NCDA Conflict of Interest Policy include current NCDA committee chairs.
Moved by: Lehman Seconded by: Niles
Motion passed: 9-0 Discussion - None
9. Board Report Out - Councils, Committees, Regions, etc. (All) Cathey: contacted all state presidents in his region by e-mail and phone and asked them to identify initiatives and he might support them. Two states are interested in forming CDAs (Arkansas and SC), also some interest from DC.
Puertas: Lots of activity with the International Symposium and International Award nominees. Committee members to act as hosts at the Symposium. Mentoring committee active, but needs more mentors.
Niles: Conveyed Martha Russell's request for clarification of the role of the Public Policy council...what is NCDA's level of commitment? Consider developing an agenda. What is the value to NCDA members? Butler- Council has potential, but we need to decide who will represent NCDA and how that fits in with the "Collaborative" because this is a confusing situation. Follow-up needed. Niles, Puertas, Pennington, and Schwallie-Giddis to prepare a report for discussion at the March Board meeting.
Niles: Major issue of the ACA Governing council was the defaulted loan and how to proceed. Discussion of new ACA membership options.
Niles: Nomination for CDQ editorial board.
Butler: Reported on 2011 conference at the Grand Hyatt, San Antonio. Partnering with LA, TX, and NM CDAs. Theme: Learning From Our Past...Achieving Our Potential. Plans moving ahead smoothly.
Lehman: Research Committee will have recommendations for student awards, contacted all new state CDA presidents, Butler, Schwallie-Giddis, and Lehman will speak at CDA conferences, leadership training best practices, CA situation resolved and providing support to them.
Taber: Working with Belinda McCharen and Professional Standards Committee on assessment competencies and hope to have a final document in November. Article planned for Multicultural Competencies. Ethics Committee to develop articles, regular column in NCDA publications, helpful tips, more presence on the website.
Dedmond: CDF Advisory working on January 2010 E-Learning DVD update, e-learning instructor update, master training planned...many ideas from this very active and committed group.
Kobylarz: Cultural Diversity Committee scope of work well defined and moving forward. Will contact Professional development Committee with the recommendations from the Retreat and seek to expand and reenergize the committee.
Schwallie-Giddis: Several keynotes (SC and MD) and interviews (Money Magazine, NY Times, Better Homes and Gardens). Working with CD chapter of career development, GW University celebration of Career Development Week, new certification for career and workforce development, international efforts and public policy arena a focus. Concern about policy and guidelines for participation of Board members. Needs to be addressed.
10. Approval of New CDQ Editorial Board Member (Niles)
Motion #9 Move that the appointment of Lourdes M. Rivera to the CDQ editorial board be approved.
Moved by: Niles Seconded by: Puertas
Motion passed: 9-0 Discussion - None
Motion #10 Move that NCDA present an annual Best Board Committee award as determined by the Awards Committee.
Moved by: Lehman Seconded by: Puertas Motion failed : Yes-2 No-7 Discussion Questions raised about criteria for such an award. Agreed that committees should all be recognized for their work. A video montage of the work of the committees planned for the annual conference. Perhaps it can be part of the opening of the conference or the annual membership meeting.
11. Approval of two new books. (Boettger)
Niles - Reclused self and left the meeting.
Boettger discussed the status of two NCDA published books: Career Counseling Casebook (Pope, Goodman, and Niles) which is now available on CD and Adult Career Development (Niles). Reported on sales and number of copies still in stock.
Motion #11 Move to approve updating the Career Counseling Casebook in CD format. Moved by: Butler Seconded by: Dedmond Motion passed: 8-0 (Niles recluse) Discussion The CD format is cost effective for NCDA and that format seems to appeal to our target market. Comments about producing publications that meet the needs of the whole range of NCDA members. There is room for both short publications that focus on practical applications, as well as for more academic publications that deal with theory and research.
Motion #12 Move that NCDA publish a new edition of Adult Career Development.
Moved by: Boettger Seconded by: Taber
No Vote Motion tabled to March Board meeting. Discussion There is still a large stock of the current edition. Suggestion: offer the remaining copies at a discount and see if there is interest in the book. Pennington to follow-up.
Niles returned to the meeting.
12. Conference Update (Schwallie-Giddis) Schwallie-Giddis and Pennington reported that plans for the conference are on schedule. NCDA has offered preconference PDI opportunities to partner organizations such as ACRNA, ACSCI, ACA, NECA, NAWDP, and ASCA.
NCDA received a good variety of program proposals and the program reviewers will ensure that there is a balance of workshops to appeal to all segments of the NCDA membership.
Suggestion: showcase NCDA Idols/Legends at the President's Reception (a fireside chat with the NCDA President and career counseling luminaries. Maybe make videos of idols' interviews. Schwallie-Giddis to follow-up with idols.
The Work of the NCDA Committees montage - Committee liaisons should alert their Committee chairs that the Committee reports must be submitted before May 15.
Suggestion: Create a DVD program that is designed to heighten awareness of what career development is and how it relates to practitioners working in a variety of settings. Butler and Cathey to follow-up on the video.
Pennington will send Board members a summary of the PDI schedule, featured sessions, and conference workshops when selections have been finalized.
13. Growing Revenues and Membership (Schwallie-Giddis, Pennington, and Board Members) Pennington reported that there will be no new publications released this year. Discussion about targeting "hot" issues and developing short and practical guides to inform and support practice.
Suggestions for professional development projects: a) Develop a multicultural competency CD product based on an enhanced CDF Multicultural/Diversity Module. Butler/CDF Advisory Committee and Kobylarz/Multicultural Committee to follow-up. b) Produce a webinar featuring John Krumboltz. Kobylarz/Pennington/Professional Development Committee to follow-up. c) Explore developing a product targeted to career development for veterans. Schwallie-Giddis, Cathey, and Kobylarz to follow-up.
d) Explore providing a PD "road show" that would be available to state CDAs that would partner with NCDA. Kobylarz/Pennington/Professional Development Committee to follow-up. e) In general, provide a variety of publications that meet the needs of all members. f) Enhance the NCDA Speakers Bureau by giving it more visibility on the NCDA website.
Suggestions for growing membership: a) Career development awareness CD. Butler and Cathey to follow-up. b) Enhance professional development opportunities (see above). c) Provide advocacy for career development policies at the federal and state levels. d) Explore ways that NCDA can support the growth and success of state CDAs. Pennington to provide a report. e) Target membership outreach efforts to niche markets (e.g., business, career specialists, vocational rehabilitation, and career coaches). f) Continue to strengthen the NCDA brand.
14. Policy Regarding Board Member Participation (Schwallie-Giddis) Schwallie-Giddis expressed concern that NCDA does not have a clear policy regarding Board members who do not execute their NCDA responsibilities as expected. Schwallie-Giddis will draft a suggested policy for Board review.
Motion #13 Move to adjourn the NCDA Board of Directors meeting. Moved by: Boettger Seconded by: Butler Motion passed 9-0
Meeting adjourned at 5:45 PM Central.
Respectfully submitted,
Linda Kobylarz, NCDA Secretary
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