Complete Story
November 11, 2008National Career Development Association
Board of Directors Meeting
November 11, 2008 - Conference Call
MINUTES
(Draft #3)
Present: President Judy Hoppin, President-Elect Pat Schwallie-Giddis, Treasurer Roger Lambert, Secretary Linda Kobylarz, Trustee-at-large Rebecca Dedmond, Trustee-at-large Alberto Puertas, Western Trustee Charles Lehman, Southern Trustee Natalie Kauffman, Midwest Trustee Brian Taber, North Atlantic Trustee Carol Dahir, Executive Director Deneen Pennington. Past President Darrell Luzzo joined the meeting at 12:35 PM.
Absent: Governing Council Rep. Spencer Niles.
Meeting called to order at 12:05 PM Eastern (Hoppin)
Welcome (Hoppin)
Roll Call (Kobylarz) Quorum established
Approval of September 24 Minutes (Kobylarz)
Motion #1
Move to approve the NCDA Board of Directors Meeting minutes for September 24, 2008 as amended.
Moved by: Kobylarz
Seconded by: Giddis
Motion passed 9-0
Discussion:
Remove attributions in the discussion section of the minutes.
Attributions will be removed from the Sept. 24 minutes and not included in minutes thereafter.
Approval of the Agenda (Hoppin)
Motion #2
Move to accept agenda as amended.
Moved by: Lehman
Seconded by: Dahir
Motion passed 9-0
Add:
Exploration and confirmation of a NCDA special interest group that meets virtually to discuss career counseling in business and industry settings - Announcements
International collaboration - Item #11 New Business
Membership Report (Pennington)
Sept. 08 membership report shows NCDA having 4,364 members. There appeared to be some discrepancy in the numbers on the report. Pennington will follow-up and clarify.
Treasurer's Report (Lambert)
Motion #3
Move to accept the October 2008 Treasurer's report.
Moved by: Dedmond
Seconded by: Kauffman
Motion passed 9-0
Discussion:
For the first 3 months of the fiscal year, income is slightly exceeding expenses. October income for this year is down a bit as compared to last October. Expenses are basically the same.
Publications sales rebounded a bit and are on target for projections for the year. Overall, we are doing OK, but should proceed with caution on expenditures.
NCDA Reserve accounts...are they well protected? NCDA funds are in money market accounts with the exception of some funds in the Charles Schwab and Vanguard mutual fund accounts. As is currently the case with most mutual funds, NCDA has seen losses.
OLD BUSINESS
1. Update on NBCC International Collaboration (Hoppin and Pennington)
Pennington reported that NCDA is having ongoing discussions about how we will partner with CCE and they seem very open to NCDA's desired terms. NCDA will have right of first refusal for training and selecting trainers. Also discussed developing another tier of international master trainers and those who are already NCDA master trainers be maintained on the list of potential international trainers.
Hoppin reported that CCE has developed a new CDF curriculum for the international market. Hoppin and Howard Splete reviewed the curriculum and gave CCE many ideas for revisions and enhancements. CCE was open to the corrections and we are waiting to see the next draft. Hoppin will meet with CCE in December to further discuss the curriculum and the partnership.
Question: Who holds the copyright? NCDA has copyright on our domestic CDF curriculum. CCE would develop the international version and NCDA would adopt it as our international curriculum. The benefit for NCDA is primarily on the training side. We are still in negotiations. A draft contract will be presented at the January Board meeting for review.
Question: Does NCDA currently have an international CDF curriculum? NCDA has customized versions of the CDF curriculum for each country we have a contract with. The CCE curriculum would be a standardized international curriculum. NCDA would phase in use of the CCE curriculum over time. Many issues yet to be resolved to make it all work.
2. RFP for Research project (Lehman)
Discussion:
Lehman reviewed the RFP draft for the research related to public policy. The research would be conducted all of next year. The amount of $25,000 from the research fund is proposed to fund the research projects. Depending on the state of the portfolio and stock market declines, this amount might have to be decreased. Members of the NCDA Research Committee might submit proposals, so oversight is an issue.
RFP Content:
- Emphasize that the research is to be used in going forward with public policy
- Replace career counseling with a broader term (e.g., career services, career development services)
- Replace career counselor with a broader term (e.g., career development practitioner or career development professional)
Oversight:
- Perhaps include CDQ editor Trusty, Taber, Niles, and Luzzo in the Oversight Committee
Note: Luzzo joins the meeting.
Timeline:
- The RFP will be posted on the NCDA website and Pennington will send membership an e-announcement of the posting
- Dec. 20 deadline is very tight...issue about selection process and timeline and quality of the proposals
- Suggestion to modify the timeline...perhaps have a letter of intent due in mid-December extend to March for full proposal
- Applicants will be asked to submit a letter of intent and respond to some key questions about the proposed research (NCDA will provide a structured format to follow)
- Letters of intent will be reviewed by the Oversight Committee and recommendations made to the Board (January meeting) about which applicants look most promising and should be invited to submit a full proposal
- Dahir will send Lehman some sample RFP's to use as models
- Lehman will draft a letter for review by the Board...it will be very clear about deliverables and deadlines
- Lehman commended for his leadership and work on this project
3. JCDA Update (Hoppin)
Discussion:
Hoppin reported that NCDA sent a proposal and budget to the Japan Career Development Association (JCDA) representatives. JCDA expressed concern about the cost of translation and of interpreters when using an English speaker trainer. JCDA wants NCDA's curriculum developer to work with someone in Japan for the writing/translation of the curriculum and then a "local" trainer would actually deliver the training to the supervisors of their career advisors. Hoppin is working on a response that will meet the JCDA concerns and still provide significant benefit to NCDA.
NEW BUSINESS
4. New Policies on Minutes/E-Voting (Hoppin and Kobylarz)
Motion #4
Move to accept the proposal submitted by Hoppin to change the policies and procedures regarding submission to the NCDA Board of minutes for Board meetings.
Moved by: Luzzo
Seconded by: Schwallie-Giddis
Motion passed 10-0
Discussion:
Hoppin discussed background of the policies and procedures regarding submission of the minutes. The current policy states that a draft of the minutes should be sent to the Board for review within 30 days following a Board meeting.
Proposed change: A draft of the minutes should be sent to the Board within 14 days following a Board meeting. During the next 5 business days following the receipt of the minutes, Board members will respond that they have received the document and submit any corrections to the minutes. After the 5 day correction period, the Secretary will send the corrected minutes to the Board of Directors for approval. Board members will have 5 business days to approve the minutes by e-mail vote.
Kobylarz discussed proposed changes to the e-mail voting procedures as follows:
- When it becomes clear that all of the agenda items will not be covered in a Board meeting, the President indicates what items will be handled in an e-mail vote format. The President then asks for a motion/second for each item (as appropriate). The item is then tabled for discussion and vote via e-mail. Having a specific motion to address up front will facilitate the e-mail vote process. The Secretary sends out the call for the
e-mail vote as our policy currently states.
- If urgent business occurs between Board meetings and requires action, the Board should be provided with background information and a motion to begin the e-mail vote and discussion process.
- If there is more than one item to be discussed and/or voted on, the Secretary will send the general call for an e-mail vote and then send a separate e-mail for each item with the Subject line clearly stating the topic. This will make it easier to track discussion and vote.
- Actual voting should not occur until the President calls for the vote.
Concern expressed about Board members having adequate notice of the e-mail vote. Tabled: Kobylarz and Lambert will review the process and bring suggestions to the Board for further discussion.
5. National Collaborative for Career and Workforce Policy Development (Lambert)
Motion #5
Move to continue our participation in the National Collaborative for Career and Workforce Policy Development (NCCWPD) and to further explore our future role as a managing partner.
Moved by: Lambert
Seconded by: Schwallie-Giddis
Motion passed 10-0
Discussion:
Lambert provided background and rationale for the NCCWPD and reported on the development of the business plan (second draft). Lambert has participated in several meetings the Center on Education and Work University of Wisconsin-Madison and the National Center for Public Policy Development at Penn State University to establish a collaborative that would focus on research and initiatives for career and workforce policy. It is being proposed that the Institute for Educational Leadership also be invited to join the collaborative. The collaborative would not be a fiscal entity...any of the members could serve as the fiscal agent for a particular project. The collaborative would be managed by representatives from the four organizations. NCDA's role could involve of the dissemination of information and the influencing of policy makers though publications and the website, training, workshops, the NCDA conference, etc.
Question: Is there any connection between the NCDA research proposals for Public Policy and the work of the collaborative? There could be links (e.g., maybe members of the collaborative
would submit a proposal to NCDA or there could be a file of potential consultants for specific research projects).
Question: Who would represent NCDA on the collaborative's board? Are we overstretching NCDA resources? What would be the commitment of headquarters staff. NCDA would not be asked to contribute financially. If NCDA submitted a proposal, a budget for any headquarters effort would be included.
Question: Should other universities be invited? Other entities would be invited to participate on an Advisory Committee to provide additional input. The managing partners would remain the four entities.
Concerns expressed about NCDA level of commitment. Need to evaluate the big picture and further discuss. This relates to NCDA's long range vision, future directions, and priorities. What is our commitment to public policy? Board will further discuss in January in order to make an informed decision.
Question: How can we stay in the mix at this time without over committing? We can simply indicate that NCDA wants to continue its participation at this time without making a long-term commitment to the collaborative.
6. New K-12 Associate Editor for Career Convergence (Dahir)
Motion #6
Move to accept Abiola Dipeolu, Ph.D. as the new K-12 Associate Editor for Career Convergence.
Moved by: Dahir
Seconded by: Luzzo
Motion passed 10-0
Discussion: None
7. Ken Hoyt Tribute (Lambert)
Discussion:
Lambert provided background information. NCDA will publish an article in CDQ about Dr. Ken Hoyt and his contributions (Hoyt died a few months ago).
Question: Does NCDA want to do anything more (e.g., scholarship)? Some Board members have been contacted by NCDA members regarding what, if anything, the Association will do.
A subcommittee (Lambert, Dahir, Luzzo, and Schwallie-Giddis) will explore possibilities and make recommendations to the Board.
8. Government Relations Committee Chair (Hoppin)
Table: Hoppin will send information to the Board via e-mail.
9. Product Development Line for K-12 Career Guidance Professionals and School Counselors (Dahir)
Table: Discuss at January Board meeting.
10. NCDA Co-Sponsorship of CDF Courses (Dahir)
Discussion:
Explore the possibility of NCDA lending its name as co-sponsor for CDF courses offered for CEU's or graduate credit by colleges or other organizations (conducted by our certified trainers). NCDA would provide some oversight. Hoppin will follow-up with Dahir and Dedmond about how it has worked at Oakland University. This might provide NCDA with a larger market for the CDF products.
Table for further discussion.
11. International Collaboration (Luzzo)
Discussion:
The Board established (July 11, 2008) an Exploratory Committee to evaluate the feasibility of coordinating the 2011 Symposium on Career Development and Public Policy and/or a 2010 NCDA-IAEVG International Symposium as a pre-conference to the conference. Niles and Luzzo have been in discussion with representatives from other countries. Board indicated desire for the discussions to continue. Committee asked to keep the Board informed and make recommendations as appropriate.
ANNOUNCEMENTS
- Plans for January Board Meeting (Pennington)
- Mid-Year Reports Due on December 10 from Each Board Member and Committee Chairs (Pennington) - will send to committee chairs, contact committees and
- November 2009 Weekend Board Meeting in Tulsa in Lieu of January Board Meeting (Schwallie-Giddis) - Table for further discussion.
- Business and Industry SIG (Kauffman)
- Discussion: The group meets virtually on a monthly basis. Board members do not
know much about the group. Kauffman will further explore and send information to
the Board.
Motion #7
Move to adjourn the NCDA Board meeting.
Moved by: Kauffman
Seconded by: Dedmond
Motion passed 10-0
Meeting Adjourned at 1:30 PM Eastern
Respectfully submitted,
Linda Kobylarz
NCDA Secretary
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